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The DA 31 form, officially known as the "Request and Authority for Leave," is a critical document used by military personnel to request leave from duty. This form ensures that the leave process is documented and approved in accordance with military regulations. Understanding how to properly fill out this form can streamline the leave approval process, making it easier for service members to take the time off they need.

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The DA 31 form, officially titled "Request and Authority for Leave," serves as an essential document for military personnel seeking to request leave from their duties. This form is governed by the Privacy Act of 1974, ensuring that personal information is handled with care. It is important for service members to understand the various sections of the DA 31, as it includes critical details such as the requestor's information, type of absence, and the duration of the requested leave. The form accommodates different leave types, including chargeable and non-chargeable absences, as well as specific categories like annual leave, emergency leave, and environmental morale leave. Each request must be carefully completed, including signatures from the requestor, supervisor, and approving authority, to ensure proper authorization. By following the guidelines outlined in Army Regulation 600-8-10, personnel can navigate the process smoothly. The DA 31 not only facilitates the leave request but also helps maintain accountability within the military structure.

Misconceptions

Misconceptions about the DA 31 form can lead to confusion and errors in the leave request process. Here are seven common misunderstandings:

  • The DA 31 form is only for military personnel. While primarily used by military members, civilians working for the Department of Defense may also need to use this form in certain situations.
  • All leave types are chargeable. This is incorrect. The form allows for both chargeable and non-chargeable leave requests, depending on the circumstances.
  • Once submitted, the leave request cannot be changed. In reality, if a request needs modification, it can be amended or canceled before approval is granted.
  • Only the requestor can sign the form. The supervisor has the authority to sign on behalf of the requestor if they are unavailable, which streamlines the process.
  • The DA 31 form is optional for requesting leave. This is a misconception. The form is a mandatory requirement for documenting leave requests in the military.
  • Leave approval is guaranteed once the form is submitted. Approval is not automatic. It requires review and authorization from the supervisor and approving authority.
  • Leave can be taken without prior notice. Advance notice is typically required, especially for chargeable leave, to ensure proper staffing and planning.

Understanding these misconceptions can help ensure that the leave request process runs smoothly and efficiently.

Documents used along the form

The DA Form 31 is a critical document for military personnel requesting leave. However, it is often accompanied by other forms and documents that help facilitate the leave process. Below is a list of commonly used forms that work in conjunction with the DA Form 31.

  • Leave and Earnings Statement (LES): This document provides a detailed account of an individual's pay and leave balance. It is essential for verifying accrued leave before submitting a leave request.
  • Maryland Articles of Incorporation Form: To officially register your business in Maryland, be sure to review the essential Maryland Articles of Incorporation requirements for accurate completion and compliance.
  • DA Form 3349: This form is used to document a soldier's physical profile. It may be necessary if the leave request is related to medical issues or recovery from an injury.
  • DA Form 4187: The Request for Personnel Action form is utilized for various personnel actions, including leave extensions or changes in leave status. It ensures that all relevant changes are officially recorded.
  • DD Form 1610: This form is used for travel authorization and is often required for official travel during leave. It ensures that travel expenses are covered and properly documented.
  • DA Form 7425: This form, known as the Request for Leave of Absence, is sometimes used in conjunction with the DA Form 31 for specific leave types, such as emergency leave.
  • DA Form 1059: This document is used to record the completion of military education courses. It may be relevant for personnel requesting leave to attend educational programs.

Understanding these forms and their purposes can streamline the leave request process. Each document plays a vital role in ensuring that leave is properly authorized and documented, helping to maintain clarity and efficiency within military operations.

Common PDF Templates

Dos and Don'ts

When filling out the DA 31 form, it is important to follow certain guidelines to ensure your request is processed smoothly. Here are five things you should and shouldn't do:

  • Do provide accurate personal information, including your full name and DOD ID.
  • Do specify the type of leave you are requesting clearly to avoid confusion.
  • Do double-check the dates you enter for accuracy.
  • Do ensure that your signatures are complete, including those of your supervisor and approving authority.
  • Do read the instructions carefully before filling out the form.
  • Don't leave any required fields blank, as this may delay processing.
  • Don't use abbreviations or shorthand that may not be understood.
  • Don't forget to provide a valid leave address and contact information.
  • Don't submit the form without reviewing it for errors.
  • Don't assume your request is approved without receiving confirmation.